Organizational skills are essential for event planners to ensure successful events. To stay on track, it is important to create a timeline for each task on the checklist and work accordingly. Event planners must also have strong communication skills to communicate with different people, such as suppliers, sponsors, customers, team members, and even government officials. Networking can make event planning easier over time as it allows you to build relationships with vendors and other professionals. Digital tools that facilitate collaboration are also a must for any modern event professional.
To stay organized, event planners should create and test their own event planning process template. They should also set expected response times for each email they send and add them to their personal reminder list. If the person doesn't respond by that date, they can follow up. Additionally, they should document the process of all aspects of their business, such as the steps to follow when they book a new customer.
Event planners should also create lists to keep track of items they need to purchase, set up or borrow. They should also make a list of the event items they have in mind or a rolling to-do list on the day of the event. All important details of each event should be kept in event folders, while reference notes, ideas, and correspondence should also be kept organized and together.
Bizzabo is an ultimate platform for event success that allows organizers to plan immersive in-person, virtual and hybrid events. It has a data-rich open platform that enables event experience leaders to manage events, engage audiences, activate communities, achieve business goals and much more. Additionally, Headspace can help exhausted event planners de-stress and refocus with its 70 million downloads and an average rating of 4.9 stars.
Organizational skills can not only lead to less stress but can also enhance creativity as an event planner. This allows them to see the big picture and think outside the box knowing that they have firm control over the details. With the right skills and preparation, any event can be turned into a memorable one.